The Product · RFQ — Request for Quotation
From Requirement to Purchase Order.
Raise one Request for Quotation and let the ERP do the rest — map each item to the vendors registered to supply it, email every vendor only their lines, collect competitive quotes through a self-service link, and at closure build a comparison report that recommends whom to buy from. Confirm, and a Purchase Order goes out to each vendor automatically.
How it works
One entry. A full procurement cycle.
Mapping & invitations
The right vendors, reached automatically.
Every item in your masters already carries the vendors approved to supply it. The moment you raise an RFQ, the ERP maps each line to those vendors and emails each one a personalised invitation listing only the items they are registered to quote — so no supplier is missed and none sees a competitor's lines.
- Item → registered-vendor mapping, automatic
- One email per vendor, scoped to their items
- Secure quote link — no account to provision
- Built-in reminders before the closure deadline
Vendor fulfilment
Vendors quote on their own terms.
From the link in their email, each vendor opens a fulfilment form pre-loaded with their items. They enter quantity, grade, rate, days to supply, discount and any remarks — and can revise and re-submit up to the number of times you allowed on the RFQ. Every revision is kept and timestamped.
- Quantity · grade · rate · lead time · discount
- Edit & re-submit up to your set revision limit
- Locks automatically at the closure date & time
- Every revision timestamped and retained
Comparison & award
Compare, decide, and award — in one report.
At closure the ERP builds a dynamic comparison report: every quote, line by line, with each vendor's rate, grade, lead time and discount side by side. It recommends the best vendor per item — and you stay in control, switching the awarded vendor from a dropdown right inside the report.
- Side-by-side quotes, attribute by attribute
- System-suggested best vendor per item
- Override the award from a dropdown in-report
- Confirm to auto-raise a PO per vendor + email copy
| Vendor | Rate | Days | Disc. | Pick |
|---|---|---|---|---|
| Surya MetalsSUGGESTED | ₹ 412 | 7 | 3% | |
| Anand Traders | ₹ 428 | 5 | 2% | |
| Meera Supply Co. | ₹ 405 | 12 | 0% |
Everything included
A complete sourcing desk, built in.
Single RFQ entry screen
Pick the items you need with quantities, set a closure date and time, and define how many times a vendor may revise their quote — one screen kicks off the whole cycle.
Automatic vendor mapping
Every item already carries its approved suppliers. The ERP maps each line to the vendors registered to supply it — no manual recipient lists, no missed suppliers.
Item-scoped vendor emails
Each vendor receives one email listing only the items they are registered to quote — never a competitor's lines and never items they can't supply.
Self-service fulfilment link
Vendors open a secure link straight from the email — no login to chase, no portal account to provision — and quote against your exact requirement.
Rich quote attributes
Vendors specify quantity, grade, rate, lead time (days to supply), discount and remarks per item, so you compare on more than price alone.
Controlled re-submission
Vendors can edit and re-submit their quote up to the revision limit you set on the RFQ — and not a click more. Every revision is timestamped and kept.
Closure-time automation
On the closure date and time the RFQ locks, late quotes are barred, and the comparison report is generated automatically — no chasing, no manual cut-off.
Dynamic comparison report
A live side-by-side of every quote received, attribute by attribute, with the system's recommended vendor per item highlighted for instant decisions.
Best-vendor recommendation
The ERP suggests whom to procure each item from, weighing rate, lead time and discount together — a starting point you stay in full control of.
Override from the report
Disagree with a suggestion? Change the awarded vendor for any item from a dropdown inside the report itself, with the full quote in view.
One PO per vendor
Once awards are confirmed, the ERP splits the order by vendor and raises a Purchase Order for each shortlisted supplier — no re-keying line items.
PO confirmation email
Every awarded vendor is emailed a confirmation with the PO copy attached, closing the loop from requirement to committed order.
Why it matters
Tighter prices. Less chasing. Full trail.
Best price, every time
Inviting all registered vendors and comparing them side by side turns each purchase into a competitive bid — not a single phone call.
Hours of follow-up, gone
Mapping, emailing, reminders, cut-off and the comparison report all run themselves, so the buyer reviews and awards instead of chasing quotes.
A defensible audit trail
Who was invited, what each vendor quoted, every revision, the suggestion and the final award — all captured for a clean, transparent procurement record.
No re-keying, no slips
The accepted quote flows straight into a Purchase Order per vendor, so what was agreed is exactly what gets ordered.